Wedding RSVP: What to Ask Your Guests (Free Template)

Every wedding planner knows the feeling: the date is weeks away and a third of the guest list has not replied. A well-designed RSVP form makes replying effortless — and effortless replies come back faster.

The questions that matter

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  Attendance — a clear yes or no with no middle ground.
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  Guest count — how many people they are bringing, so you can plan seating and catering.
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  Meal preference — chicken, fish, vegetarian or vegan. Your caterer will thank you.
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  Song request — a personal touch guests love, and your DJ gets a ready playlist.
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  A note to the couple — optional, but often the sweetest part of the replies.

Keep it short. Every extra field is a reason to postpone answering. The wedding RSVP template asks exactly these five things and nothing more.

How to collect replies without chasing

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  Print a QR code on the invitation that opens the form directly.
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  Set a reply deadline in the confirmation email.
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  Watch the headcount update in real time as replies arrive.
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  Export the guest list to CSV for the caterer and the seating plan.

The free wedding RSVP template gives you attendance, meal choices and song requests — and the final headcount updates automatically.

Set yours up in two minutes and stop chasing replies.